for unlicensed work
any generic FSM tool
on every deadline
contractors only
Built for the trades
Every HVAC deadline.
One dashboard.
Generic platforms treat compliance like a checkbox. DeadlineShield makes it the entire job — because one missed license can shut down your whole operation.
Automated 60/30/7 Reminders
DeadlineShield fires alerts at exactly 60, 30, and 7 days before every license, permit, and inspection deadline — via text and email. No setup per technician. Just set it and never worry again.
- SMS + email dual delivery
- Routes directly to the responsible tech or office manager
- Custom escalation: unacknowledged reminders reach the owner
State + City Requirements
DeadlineShield tracks requirements across every state and municipality where you operate — so you never miss a local permit rule or city inspection window.
Per-Technician Tracking
Each field tech carries their own credentials. DeadlineShield tracks EPA 608, NATE certifications, state licenses, and endorsements individually — for teams of 5 to 50.
One-Click Renewal Links
Every reminder includes a direct link to the renewal portal — state licensing board, city permit office, or certification body. No searching. Just click and renew.
Compliance Audit History
Every renewal, every reminder sent, every acknowledgment logged. When a commercial client or insurance auditor asks for proof of compliance, you pull a full report in 30 seconds — not a panicked search through old emails.
What happens when a
license expires?
DeadlineShield costs less than one hour of a compliance problem.
Protect my businessSetup in under an hour
Running in 3 steps.
Protecting you forever.
Add your technicians and credentials
Import your team roster — name, trade, state(s) of operation. Then log each license, certification, and permit: EPA 608, state HVAC license, NATE cert, city permits. Takes about 20 minutes for a 10-tech crew.
- CSV bulk import from your existing roster
- Pre-loaded list of all HVAC credential types by state
- Upload existing documents and expiration dates
DeadlineShield watches every expiration
Once your credentials are logged, the system runs automatically. No manual checks. No calendar entries. DeadlineShield monitors every deadline 365 days a year and fires your alerts exactly on schedule.
- Automatic 60-day advance warning — plenty of renewal time
- 30-day follow-up if not yet renewed
- 7-day final alert escalates to the business owner
Renew in one click. Log it instantly.
Every reminder includes a direct link to the renewal portal. After renewal, your tech or office manager updates the expiration date in DeadlineShield. Compliance audit log updated automatically — always audit-ready.
- Direct link to state licensing board, city permit office, or NATE portal
- Full history: who renewed, when, confirmation number
- Export audit reports for insurance reviews and contract bids
Why not just use a spreadsheet?
DeadlineShield vs.
everything else
| Feature | DeadlineShield Best for HVAC | Spreadsheet | ServiceTitan / FSM |
|---|---|---|---|
| Automated 60/30/7-day reminders | |||
| Built for HVAC compliance types | |||
| Per-technician credential tracking | |||
| Direct renewal portal links | |||
| Compliance audit report export | |||
| Multi-state license requirements | |||
| Price for a 10-tech HVAC company | $79/mo | "Free" + risk | $300–600/mo |
From the field
HVAC owners who stopped guessing
I had a tech working a commercial chiller job — $180K contract — and I got a call from the building manager saying his EPA cert had expired two weeks prior. That job almost went sideways. Set up DeadlineShield the next day. We have not had one expired credential since.
Our office manager used to spend half a Friday every month chasing down who needed what renewed. Now it runs itself. She uses that time for actual dispatch work.
I operate in Texas and New Mexico. Keeping up with two state license boards and four city permit offices was a nightmare. DeadlineShield tracks all of it in one place.
Straightforward pricing
Less than one missed
renewal in a year
A single $44K EPA fine costs more than 46 years of DeadlineShield. Choose the plan that fits your crew size.
- Up to 9 technicians
- 1 state license tracking
- 60/30/7-day SMS + email reminders
- Unlimited credential types
- Basic audit reports
14-day free trial · No credit card
- Up to 30 technicians
- Up to 4 states + city permit tracking
- 60/30/7-day reminders + owner escalation
- One-click renewal portal links
- Full compliance audit history + export
- Priority support
14-day free trial · No credit card
- Unlimited technicians
- All 50 states + municipalities
- Custom reminder workflows
- API access + integrations
- Dedicated account manager
Custom contracts available
One expired license
can cost everything.
Stop relying on spreadsheets, sticky notes, and hoping someone remembers. DeadlineShield watches every credential for every tech — automatically.
No credit card required. Setup takes under an hour. Cancel anytime.